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Version 6.x Supported

Sub items and sorting

Written by Graham Brookins, Updated by Graham Brookins Maintainers: Geir Arne Waaler, Andrea Melo, Graham Brookins
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The items directly below an item are its sub items. The parent decides their order, for example by name, by date, or by a number you give each one (priority). The site and its menus use that order. The Sub items list in the administration shows it too, and you can sort and arrange that list for yourself without changing the site.

Who can do this

Changing the order needs content/edit on the parent. Arranging your own view of the list needs no special right.

Set the order of the sub items

  1. Open the parent, for example a folder, in Content structure.
  2. Open its Ordering tab.
  3. Under Sort by, choose the field, for example Published, Modified, Name or Priority. Under Sort order, choose Ascending or Descending.
  4. Press Set.
The Ordering tab with the Sort by and Sort order lists and the Set button

The Ordering tab: choose the field and the direction, then press Set. The site and the menus use the same order.

The Sub items list below the parent shows the same order:

The Sub items list of a folder sorted by the Published column, newest first

The Sub items list follows the order the parent sets, here Published, newest first. Clicking a column heading sorts only your own view.

Order by hand with priorities

  1. On the Ordering tab, choose Priority under Sort by and press Set.
  2. In the Sub items list, enter a number in the Priority column of each item. With Ascending, lower numbers come first. Negative numbers and zero are allowed.
  3. Press Update priorities.

Arrange the Sub items list for yourself

  • Click a column heading to sort the list by that column. This changes only what you see.
  • Table options chooses how many items one page of the list shows (10, 25, 50 up to 500, or a number of your own) and which columns it has: name, visibility, type, priority, dates, people, SEO fields, relations, tags and more. A set of columns can be saved as a preset, and Export CSV downloads the list.
  • The buttons above the list work on the items you tick: Select, Create new, Create multiple new and More actions (move, copy, hide, remove and more).
The Table options of the Sub items list

Table options choose how many sub items one page shows and which columns the list has. This is only how you see the list.

What can go wrong

  • The site still shows the old order. The page is cached. It is usually renewed within minutes; ask an administrator to clear the content cache if not.
  • The priority fields are missing. Sort by is not Priority. Change it first.
  • Set is grayed out. You may not edit the parent.

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