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User manual

One question per page for the work in the Admin 4 administration - the tabs, the daily tasks of editors, and the tasks of administrators and site managers - with who may do it, the steps, what can go wrong and where to.

  • Topic type: Concept
  • For: Visitors Editors Administrators
  • doc.help.manual.readme
  • Last changed
  • JSON
On this page

Each page answers one question about the work in the administration with the Admin 4 design. Every page has the same parts: who can do it (the role or policy you need), the steps, what can go wrong, and the pages to read next. What you see depends on your role: a tab or button you may not use is not shown.

The guides and feature pages explain the background; these pages are for doing the task.

The tabs of the administration

QuestionTab
What does the Store tab show?Store
How do I change the status of an order?Store
How do I archive finished orders?Store
How do I add a product?Content structure
How do I see all products and their prices?Store
How do I set up VAT for my products?Store
How do I give a group of customers a discount?Store
How do I add a currency to the store?Store
How do I give a product options such as size or color?Content structure
How do I set a product's price in each currency?Content structure
How do I see my customers and what sold best?Store
What can I change in the Design tab?Design
What is on the Setup overview, and why don't I see every tile?Setup
How do I find out who changed what, and when?Audit
What can I do on my account page?My account
How do I find and finish my drafts?Dashboard
Where do I see my items that wait for approval?Dashboard
How do I choose which notifications I get?Dashboard
How do I switch between Admin 4 and the classic administration?Right toolbar
How do I turn on two-step sign-in for my account?My account
How do I change my password?My account

Daily tasks

QuestionFor
How do I translate an object into another language?Editors
How do I find what is not translated yet?Editors
How do I send content for approval?Editors
How do I approve or reject content?Approvers
How do I subscribe to notifications for a part of the site?Everyone
How do I find content in the administration?Editors
How do I empty the trash or remove single items from it?Editors
How do I change the order of sub items?Editors
How do I change the content class of an object?Administrators
How do I change the owner of an object?Administrators
How do I tag content?Editors
How do I keep the tag tree tidy?Tag keepers
How do I insert an image in the Online Editor?Editors
How do I add a link in the Online Editor?Editors
How do I insert a table in the Online Editor?Editors
How do I embed another object in a text?Editors
How do I set the SEO title and description of a page?Editors
How do I get a page into or out of the sitemap?Editors
How do I see and export form submissions?Editors
How do I change the state of an object?Editors
How do I build a page with Layouts?Editors
How do I send a newsletter?Editors
How do I use the AI assistant in the editor?Editors
How do I move or copy an item?Editors
How do I show an item in more than one place?Editors
How do I hide an item without removing it?Editors
How do I swap two items in the tree?Editors
How do I remove an item?Editors
How do I go back to an earlier version?Editors
How do I preview a draft before I publish it?Editors
What do I do about a "Possible edit conflict"?Editors
How do I relate other items to the one I am editing?Editors
How do I reuse an image or file from the media library?Editors
How do I edit content from the website itself?Editors
How do I remove a translation or change the main language?Editors
How do I show an item in languages it is not translated into?Editors
How do I add an anchor and link to it in the Online Editor?Editors
How do I insert a custom tag such as a fact box or a quote?Editors
How do I write rich text without the Online Editor?Editors
Why does search not find an item I know exists?Editors
How do I import or export a word processor document?Editors
How do I work with content as files over WebDAV?Editors

Administrators and site managers

Question
How do I give a group edit rights on one section only?
How do I disable or unlock a user account?
How do I reset another user's password?
A user lost their phone - how do they sign in again?
Which cache do I clear, and how?
How do I find and fix broken links?
How do I give a page an extra address (URL alias)?
How do I redirect a group of old addresses (URL wildcards)?
How do I add a content language?
How do I let a translator work in one language only?
How do I see what visitors search for?
How do I read the log files?
What does the content check find, and what do I do about it?
How do I see the active extensions and the system information?
How do I publish an RSS feed of my content?
How do I import an RSS feed from another site?
How do I give an external application an API key?
How do I create a section and put content into it?
How do I set up a members-only area?
How do I add a user or a user group?
How do I move a user to another group, or put them in two groups?
How do I see what a user may do?
How do I publish content at a later time?
How do I set up approval before publishing?
How do I add an attribute to a content class?
How do I change how many versions of an object are kept?
How do I turn an extension on or off?

Exponential Intelligence

Exponential Intelligence (the extension expai) has its own user manual, in the same form, among the documentation of the extensions: in the help center open Extensions > Exponential Intelligence > User manual, or the help address /exphelp/viewer/ext/expai/manual/README.md. It covers the assistant in the editor, Vector, summaries, alt text suggestions, chains, the review of AI drafts and the budgets.

Become an Exponential Partner. Partners share their information, provide funding, contribute back and develop the products with us, and that is how Exponential grows. A partner website and dashboard are planned for mid-2027: please become a partner today to speed up our growth rate and land new features faster. Start with Partners: start here and How to apply.

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