Adoption budget worksheet
Note
This page contains no prices. Exponential has no license fee (README.md); every other cost depends on your
providers and your organization. Fill in your own quotes and estimates.
Contents
One-time costs
| Item | Your estimate | Source of the estimate |
|---|---|---|
| Evaluation and proof of concept | ||
| Content modeling and design | ||
| Site build (templates, extensions) | ||
| Migration, rehearsals included | ||
| Training of editors and administrators | ||
| Launch support | ||
| Total one-time |
Running costs per year
| Item | Your estimate | Source |
|---|---|---|
| Hosting | Hosting cost drivers | |
| Updates and maintenance | Budgeting for upgrades and maintenance | |
| Support agreement | ||
| Third-party services (payment, AI provider, search) | ||
| Further development | ||
| Sponsorship of the project, if you choose | Funding the community | |
| Total per year |
Internal time
| Role | Hours per month (your estimate) |
|---|---|
| Site owner | |
| Editors | |
| Administrator |
Costs you avoid
| Avoided | Note |
|---|---|
| License fees | "free of charge" under the GPL (README.md) |
| A database server, if you choose SQLite | SQLite database support |
| A separate web server, if you choose Velocity | Exponential Velocity |
More: What you do not pay for.
Over several years
Total = one-time + (running per year x years) + (internal hours x rate x 12 x years)Compare alternatives with the same formula and the same number of years (Total cost of ownership).
Related pages
- Deciding
- ROI worksheet template
- Cost of ownership for owners
- Writing the decision
- Free documentation: this page is free to copy, translate and improve under the GNU FDL 1.3.
Become an Exponential Partner
Partners share their information, provide funding, contribute back and develop the products with us, and that is how Exponential grows. A partner website and dashboard are planned for mid-2027: please become a partner today to speed up our growth rate and land new features faster.