How do I hide an item without removing it?
Hiding takes a location off the public site for everyone, without touching its content, its versions or its rights. Everything below it is hidden too. The administration still shows hidden items, marked as such, so you can keep working on them and reveal them later. Use it for content that is not ready yet, or not wanted for a while.
Who can do this
Editors whose role has content/hide for the item.
Steps
- Open the item's menu in the tree and choose Advanced > Hide / unhide. Or open the item, click the Locations tab and click Hide in the row of the location.
- If a confirmation page appears, read it and click OK. It appears when other items use this one, or when the item has more locations; those other locations stay visible.
- To show the item again, use the same menu entry, or click Reveal on the Locations tab.
- For several items, tick them in the Sub items list and choose More actions > Hide selected or Unhide selected.
The Visibility column of the Locations tab, and the badge on the item's page, show one of three states:
| State | Meaning |
|---|---|
| Visible | shown on the site (if the reader may read it) |
| Hidden | hidden on its own |
| Hidden by superior | not hidden itself, but a location above it is |
Hide a new item from the start
- In User preferences in the right column, switch Locations on.
- Create the item. The edit form now has a Locations box.
- Set Visibility after publishing to Hidden and publish.
This works only for the first version: once the item exists, use the steps above.
What can go wrong
- An item stays hidden after Reveal. A location above it is hidden (Hidden by superior). Reveal that one first.
- Revealing a parent does not show a child. A child that was hidden on its own stays hidden when its parent is revealed. Reveal it separately.
- The item is still on the site. Hiding acts on one location. If the item has other locations, they stay visible. Hide each one, or check the Locations tab.
- Links to the item stop working on the site. Other items that link to or embed it now point at something visitors cannot see. The confirmation page lists them.
- Hiding is not a permission. It hides the location for everyone on the public siteaccesses. To show content only to some readers, use sections and roles instead.
Related pages
- Publishing, versions and the trash
- Removing and hiding: the check of reverse relations
- How do I show an item in more than one place?
- Sections
- User manual
- Free documentation: this page is free to copy, translate and improve under the GNU FDL 1.3.
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